WOODBROOK HOA Board of Directors Only Meeting Minutes

11 July 2022 @ 1830 Hours

Conducted by Webex Meeting Number 2556-737 1458

1. Welcome Jeong Lee:  April 6 and 23, 2022, Meeting Minute approval deferred to next meeting as they were not readily available. Frank will provide Apr 23 Minutes to Eydie. Jeong, Paul, Tom, Frank and Eydie were present.

2. Review of Homeowner ACC Issues requiring ratification Eydie: 

Passed Voting Results Report - 2022-03-02 to 2023-04-27 deferred from last meeting

Account Name Issue Date Voted Issue Title

Woodbrook 11320 3/2/2022 Moss On Asphalt Areas-Fine Waiver Requested

Woodbrook 14299 3/2/2022 ACC Roof Replacement

Woodbrook 14413 3/23/2022 ACC Request For Garage Door Replacement

Woodbrook 14445 3/30/2022 ACC Request For Painting House

Woodbrook 14449 3/31/2022 ACC Request To Upgrade Windows Different Style And Color

Woodbrook 14457 4/1/2022 ACC Request For Roof Replacement

Woodbrook 14514 4/9/2022 ACC Request For Roof Replacement

Woodbrook 14518 4/20/2022 Board- Vote On Upgrading Rock At Monument $1100 Plus Tax Earthtech

Woodbrook 14078 4/23/2022 Dog Off Leash In Front Yard, Barking Nuis--Fine Waiver Req--Appr Cont On Non-Recur 60Days

Woodbrook 14078 4/23/2022 Dog Off Leash In Front Yard, Barking Nuis--Fine Waiver Req--Appr Cont On Non-Recur 60Days

Woodbrook 14704 4/23/2022 Late Fee Waiver Requested--Extenuating Circumstances

Woodbrook 10561 4/23/2022 Weed In Beds And Lawn-- Green Up Lawn-Fine Waiver Requ

Woodbrook 13735 4/23/2022 Dentedgar-Over1yr-Ext To 9/26/21-Req Fine Wv/Ext To 6/'22-Passcontig-Ext8/22-Ext To 1/23-Need2pnt

Woodbrook 14699 4/23/2022 Playground Inspection Recommended Iverson $800-Main Park Only

Woodbrook 14719 4/27/2022 ACC Pergola In Backyard Over Patio

Woodbrook 14583 4/27/2022 Unauthorized Change To Backyard--ACC Request In Progress

Failed Voting Results Report - 2022-03-02 to 2022-04-27 vote was deferred from prior meeting

Passed Voting Ratification Report - 2022-04/27 to 2022-07-10 All ratified after discussion by the board.

Passed Voting Results Report (none failed) - 2022-04-27 to 2022-07-10

Account Name Issue Date Voted Issue Title

Woodbrook 14719 4/27/2022 ACC Pergola In Backyard Over Patio

Woodbrook 14583 4/27/2022 Unauthorized Change To Backyard--ACC Request In Progress

Woodbrook 14684 5/23/2022 $2685 In Arears--Lien And Coll Warn Per Pol-- Vote Send To Slp For Coll N Lien-Vote Last Chnce

Woodbrook 14715 5/23/2022 Meeting Minutes To Approve For March And April

Woodbrook 15496 6/17/2022 ACC Reroofing Slightly Different Color

Woodbrook 15218 6/21/2022 Vote For Reserve Spending For New Playstructure In Sm Park All Incl-Leftcoast $29,669.63

Woodbrook 15732 6/25/2022 ACC Remove And Replace Hedge Type For Better Driver Sight

Woodbrook 15661 6/29/2022 ACC Fence Color Change Request

Woodbrook 15651 6/30/2022 ACC Roof Replacement--Seeking Retroactive Approval-Approved

Woodbrook 15497 7/1/2022 Acc Paint Color Change

Woodbrook 15744 7/5/2022 ACC Solar Install--Form Pending

Woodbrook 16144 7/6/2022 ACC Request Replace Deck Change Railing

Woodbrook 15790 7/7/2022 RETRO ACC Request For Gravel In Yard

3. Frank provided update for small playground project and the all-inclusive bid from left Coast Recreation was approved and 50% down-payment was provided on 1 July 22. Expect playground to arrive in next 8-10 weeks and vendor will contact Frank when equipment hits garage. Total Cost of Project was $29,669.63. Project will be paid from operating budget and reimbursed from Reserve Budget as the project develops. 

4. Financial Review was discussed and there were no issues that required action, a suggestion was made and passed without dissent to move from a fiscal year budget to calendar year and change the bylaws to allow for a meeting in the 4th quarter each year to allow for a budget to be approved by the board and presented to owners for ratification prior to the budget year beginning. The board approved the language change for the bylaws to be sent out to the owners with the meeting notice.  Board discussed the move from Fiscal Year Accounting to Calendar Year Accounting, implications and timing were the main discussions in terms of meeting dates, budgeting and reserve study timing. Move to fiscal year to occur in Late November early December 2022 for the 2023 calendar budget year.

5. Frank discussed annual yard sale on 15 June 22. General Feedback was positive, but two residents were unhappy because HOA could not get a non-profit to come afterwards for a pickup. Frank was reimbursed $93.59 for banner costs.

6. Annual Picnic was discussed and date in conjunction with National Night Out was approved for 2 AUG 2022. Picnic Starts at 1800 Hours in the main Park with big playground. Paul agreed to oversee setup, drinks and food vendor and Jeong will contact an Ice Cream Truck. Frank will handle banners and notifications. HOA will also ask residents to bring their favorite Appetizers or dessert to capture the diversity of our neighborhood. HOA will provide paper plates, cutlery, napkins, and additional trash container for refuse.

7. Several other homeowner issues including garage doors, fine waiver requests and general compliance were discussed and voted on for updates to be made in the online issues and owners notified of the board's decision.

8. Meeting was adjourned at 1953 Hours.

9. Next Meeting Date TBD.

Submitted by:

Frank Bannister

Secretary